Minutes
Saxilby Waterfront Working Group
7:00pm – 9:00pm, Tuesday 8 July 2025
St Andrews Community Centre,
William Street, Saxilby, LN1 2LP
Present
Jenny Clarke, Chris Hailes, Elizabeth Hillman (Chair), Jane Kay and Ford Wright
Meeting
SW25/037 1. Welcome and introduction
The chair welcomed those present to the meeting.
SW25/38 2. To receive apologies for absence
Apologies received from Cllr Hughes.
SW25/39 3.To receive declarations of interest in accordance with the Localism Act 2011
None declared.
SW25/40 4. To approve the notes of the meeting held on 6 June 2025 as minutes and for the chair to sign
Having been proposed (Jane Kay) and seconded (Ford Wright), it was RESOLVED:
To approve the notes of the meeting held on 6 June 2025 as minutes, with one amendment, and the chair signed them.
SW25/41 5. Project updates and actions:
To receive updates and agree recommended actions to Planning & Development Committee on the following:
a) Information boards - including draft content for the regeneration board
Having been proposed (Jane Kay) and seconded (Chris Hailes), it was RESOLVED:
To contact companies who have agreed to sponsor the boards to acquire high resolution images, and the company names that they wish to have displayed, and once received to send these to the graphic designer along with board content to request options for layout and logo placement, and to reconsider layout options as a group at next month’s meeting once logos have been received.
Having been proposed (Jane Kay) and seconded (Ford Wright), it was RESOLVED:
To consider content for the regeneration board at the next meeting, once the content for the other boards has been received, with a view to ordering the boards in September, and to check the turnaround time from the graphic design team and the board printers.
b) Conservation leaflets - including consideration of a covering letter to residents and stakeholders
Having been proposed (Chris Hailes) and seconded (Ford Wright), it was RESOLVED:
For nominated working group members to draft a covering note to be considered at the next meeting, with a view to distributing the leaflets in September.
c) Heritage lighting - including agreeing the number of heritage lighting units required and associated costings
Having been proposed (Jane Kay) and seconded (Ford Wright), it was RESOLVED:
To recommend to Planning & Development Committee that seven lamp posts along Bridge Street are refurbished/replaced.
d) Fundraising events:
i. Cake/Bake Sale
To take place on Saturday 26 July between 9.30am and 4.30pm, on Bridge Place Corner.
ii. Family Fun Day
To hold a water and wine fundraiser. Jane Kay to begin sourcing donations.
iii. Rock Choir event
Planned for September. Consider using St Botolph’s Church rather than waterfront.
e) Waterfront Noticeboard - including nomination of a keyholder
Parish Clerk has advised that the key can be signed out and returned to the parish office when required.
f) Biodiversity initiatives – including exploration of a compost system for green waste with stakeholders, and repurposing excess willow for equine use
Having been proposed (Elizabeth Hillman) and seconded (Jane Kay), it was RESOLVED:
To contact Saxilby Nature Project regarding space for compost for green waste, and to contact Bransby Horses regarding use of excess willow and possible reciprocative advertising.
g) Volunteer days - including a request to use a bench at The Sun Inn for refreshments
Having been proposed (Chris Hailes) and seconded (Ford Wright), it was RESOLVED:
To contact the landlord of The Sun Inn regarding use of a bench for refreshments on Waterfront volunteer mornings.
h) Multiagency meeting - to address the issue of deer falling into the canal
Various stakeholders have been contacted regarding this matter.
i) Grant applications - including feedback from Planning & Development Committee
Feedback from Planning & Development committee meeting noted.
Having been proposed (Ford Wright) and seconded (Chris Hailes), it was RESOLVED:
To further explore the new grants offered by West Lindsey District Council.
SW25/042 6. Recommendations to the Planning & Development Committee:
a) To provide feedback on the Terms of Reference for the Saxilby Waterfront Working Group
Having been proposed (Jane Kay), and seconded (Chris Hailes), it was RESOLVED:
To recommend to the Planning & Development Committee that the feedback on the Terms of Reference for the Saxilby Waterfront Working Group is considered.
b) To recommend that the Planning & Development Committee authorise the disposal of surplus fencing material by sale or other appropriate means
Having been proposed (Elizabeth Hillman) and seconded (Jane Kay), it was RESOLVED:
To recommend that the Planning & Development Committee authorise the disposal of surplus fencing material by sale or other appropriate means, with any money received being allocated to the Waterfront budget.
SW25/043 7. Date of next meeting
Monday 18 August 2025
Meeting closed at 8.35pm.