Minutes
Saxilby Waterfront Working Group Meeting
7pm Thursday 13 July
St Andrews Community Centre, William Street, Saxilby, LN1 2LP.
Present:
Jenny Clarke, Peter Hewes, Liz Hillman, Shiela Hughes, Jane Kay
Lydia Hopton - Clerk
Public Participation Forum
A working group member spoke regarding behaviour at the last meeting.
A working group member queried having a project plan. It was advised it was circulated at start of year and can be re-circulated and added as a re-occurring agenda item based on the masterplan.
Meeting
1. Welcome and Introduction
2. Receive apologies
Chris Hailes gave their apologies.
3. To receive declarations of interest in accordance with the Localism Act 2011
None given.
4. To approve notes of 8 June 2023 as minutes and the chair to sign
Jenny Clarke proposed a correction ‘two’ from ‘three’ and the minutes were resolved.
5. To discuss and agree actions for upcoming volunteer days.
- Footbridge will be out of action
- Painting Anglian Water fence – Clerks to buy paint
- Bark under beech hedge – One bale clerks to buy
- Obtain quote for post and rail/Lincolnshire fencing
- Paint timber posts on Bridge Place corner
- Grounds to cut down post on Bridge Place corner
- Next date Sat 5 August
This was proposed by Jenny Clarke and resolved
Waterfront facilities
6. To receive an update on the refurbishment of the public facilities
- An update was provided
- Existing plans to be re-circulated
- Plans to be shared with the Conservation Officer and Building Control, Co-op, and HER – LCC for their comments
7. To consider recommending to full council, via planning committee, a request to paint the Saxilby Waterfront Facilities (public toilets and sluice) as an interim measure prior to the refurbishment, including the clerk seeking any relevant permissions to undertake the work
Cllr Hewes proposed to paint the existing doors black and windows. The motion was not carried.
8. To review a draft consultation survey on the Saxilby Waterfront public facilities and suggest feedback
The survey was reviewed. It was noted the target responses was 100+. It was agreed to advertise locally the consultation.
9. To discuss and agree to request a Waterfront Planting Budget for 2024/25 from council
Jenny Clarke proposed £175 for autumn planting from the Waterfront budget and to request £150 for the planting budget for next year from the council and £150 from Waterfront Funds. This was resolved.
10. To discuss a proposal to renovate the flower bed around the Mill Lane/A57 village sign and agree recommendations to full council, via the planning committee
Cllr Hillman proposed to agree in principle to recommending changes to the flower bed, to do some more work on the proposal in the meantime, and bring back next month with costs. This was resolved.
11. To consider recommending to full council, via planning committee, a bench design for the top towpath and recommended budget allocation
Sheila Hughes proposed recent fundraising could contribute £1,128 and to request a council contribution for the remaining amount, with a fish design. This was resolved.
12. To consider recommending to full council, via planning committee, a request to pressure wash the Environment Agency’s flood wall, if the survey results support the works
Jenny Clarke proposed to request to the Environment Agency to pressure wash the flood wall if the survey results support the works. Cllr Hillman proposed clerks obtain advice from the conservation officer and heritage officer in the meantime. This was resolved with 4 in favour and 1 abstention.
13. To consider recommending to planning committee the removal of some paving slabs on the grass verge along Bridge Street
Sheila proposed recommending the works and this was resolved.
14. To consider the current terms of reference for the working group and make recommendations to planning committee for consideration
It was agreed to bring suggestions back to the next meeting
15. Consider a request to re-locate the memory branch installation
Item withdrawn by proposer.
To receive updates and agree any actions on:
16. To receive feedback from the Waterfront Festival Task and Finish Group
The meeting is next week.
17. Refurbishment of the mosaic
The artist is available in September, and has a new backing material. Installation date and final location to be agreed. If on side of Waterfront Public Facilities will need agreement from Lincolnshire Co-op/Sun Inn. Add to agenda to contact Lincolnshire Co-op for agreement and check space available on the side. May need to go on ‘legs’ if can’t go on wall.
18. Tree planting along Bridge Street
National grid have sprayed where cabling is to assist with re-planting
19. The waterfront notice board
Admin team to draft content
20. Saxilby Waterfront Working Group budget
Currently being audited. Add as re-occurring item.
21. Agree a date for the next meeting
Date to be agreed between group members.
Meeting closed at 21.12pm