Minutes
Saxilby Waterfront Working Group
7pm-9pm Tuesday 10 June 2025
St Andrews Community Centre,
William Street, Saxilby, LN1 2LP
Present:
Jenny Clarke, Elizabeth Hillman (Chair), Cllr Hughes, Lauren Hunniset, Jane Kay and Ford Wright
Meeting:
SW25/029 1. Welcome and introduction
Elizabeth Hillman welcomed those present to the meeting.
SW25/030 2. To elect a chair for the working group
Having been proposed (Cllr Hughes) and seconded (Jane Kay), it was RESOLVED:
To elect Elizabeth Hillman as chair for the working group.
SW25/031 3. To elect a vice chair for the working group
Having been proposed (Elizabeth Hillman) and seconded (Jenny Clarke), it was RESOLVED:
To elect Jane Kay as vice chair for the working group.
SW25/032 4. Receive apologies for absence
Apologies received from Chris Hailes.
SW25/033 5. Receive declarations of interest in accordance with the Localism Act 2011
None declared.
SW25/034 6. Approve notes of 1 April 2025 and 29 April 2025 as minutes and the chair to sign
Having been proposed (Cllr Hughes) and seconded (Jenny Clarke), it was RESOLVED:
To approve the notes of 1 April as minutes, and the chair signed them.
Having been proposed (Cllr Hughes) and seconded (Jenny Clarke), it was RESOLVED:
To approve the notes of 29 April as minutes, and the chair signed them.
SW25/035 7. To receive updates and agree actions on the:
a) Budget
Noted.
b) Heritage lighting
Having been proposed (Elizabeth Hillman) and seconded (Jenny Clarke) it was RESOLVED:
To arrange a site visit for working group members before the next meeting to review the number of lamp posts along Bridge Street, to consider the required amount and locations, and to continue seeking fundraising opportunities.
c) Noticeboard and key holder
Having been proposed (Jenny Clarke) and seconded (Cllr Hughes), it was RESOLVED:
To further develop the design and purpose of the noticeboard to give a clearer focus on advertising local businesses and amenities.
Having been proposed (Jenny Clarke) and seconded (Cllr Hughes), it was RESOLVED:
To have a nominated key holder and for the working group to have primary responsibility over management of the noticeboard and its contents.
d) Fund-raising and grant applications
Having been proposed (Jenny Clarke) and seconded (Cllr Hughes), it was RESOLVED:
To recommend to Planning & Development Committee that the working group hold the following fundraising events:
- Cake sale at the Let’s Go Fish event (26 July)
- Lincoln Rock Choir performance at the waterfront (date TBC)
- A shared pitch with the parish council at Saxilby Family Fun Day (30 August)
With a TENS licence, risk assessment and CRT agreement to be in place for the Lincoln Rock Choir performance.
e) Water pipe bridge
Having been proposed (Cllr Hughes) and seconded (Ford Wright), it was RESOLVED:
To submit a freedom of information to Anglian Water requesting a copy of the most recent inspection report for the pipe bridge, confirmation of when it was last painted, confirmation of the paint used, and an inspection schedule showing how often it is inspected.
f) Conservation Area Leaflets
Having been proposed (Elizabeth Hillman) and seconded (Jane Kay), it was RESOLVED:
To distribute the conservation leaflet to all residential properties and businesses within the conservation area, and to share with key stakeholders, and to share on the parish council website and on social media, with copies available to view in Saxilby Library.
g) Information board design
Having been proposed (Elizabeth Hillman) and seconded (Jane Kay), it was RESOLVED:
To contact all sponsors to advise that detail on board designs will be shared next month, and to request an estimated completion date from Chris Hewis for the content of the boards.
h) Plants for the Bridge Street planters
Deferred.
SW25/035 8. To discuss and agree recommendations to the Planning & Development Committee:
a) To proceed as agreed at the Planning and Development Committee meeting and purchase four new information boards once Saxilby and District History Group have provided updated copy and graphics, and to request graphic design from a local company.
Having been proposed (Elizabeth Hillman) and seconded (Jane Kay), it was RESOLVED:
To proceed as agreed at the Planning and Development Committee meeting and purchase four new information boards once Saxilby and District History Group have provided updated copy and graphics, and to request graphic design from a local company.
b) To distribute conservation leaflets to all residential properties and businesses within the conservation area, and key stakeholders, and for the conservation leaflet to be shared on the parish council website, on social media and in the library for reference.
Having been proposed (Elizabeth Hillman) and seconded (Jane Kay), it was RESOLVED:
To distribute conservation leaflets to all residential properties and businesses within the conservation area, and key stakeholders, and for the conservation leaflet to be shared on the parish council website, on social media and in the library for reference.
c) To provide feedback on the Terms of Reference for the Saxilby Waterfront Working Group
Deferred.
d) To contact local community groups regarding volunteering opportunities
Having been proposed (Jenny Clarke) and seconded (Jane Kay), it was RESOLVED:
To recommend to Planning & Development committee that local community groups are contacted regarding volunteering opportunities.
SW25/036 9. Date of next meeting
Tuesday 8 July at 7pm