Minutes
Saxilby Waterfront Working Group
7:00pm – 9:00pm Thursday 11 September 2025
St Andrews Community Centre,
William Street, Saxilby, LN1 2LP
Present
Chris Hailes, Elizabeth Hillman (Chair), Lauren Hunniset, Jane Kay, and Ford Wright.
Meeting
SW25/051 1. Welcome and introduction
The chair welcomed those present to the meeting.
SW25/052 2. To receive apologies for absence
None received.
SW25/053 3. To receive declarations of interest in accordance with the Localism Act 2011
None received.
SW25/054 4. To approve the notes of the meeting held on 18 August 2025 as minutes and for the chair to sign
Having been proposed (Cllr Hughes) and seconded (Lauren Hunniset), it was RESOLVED:
To approve the notes of the meeting held on 18 August 2025 as minutes and the chair signed them.
SW25/055 5. To receive the audit of tools and agree any actions to the surplus to requirements
Having been proposed (Chris Hailes) and seconded (Ford Wright), it was RESOLVED:
To offer excess garden spades, rakes, hand fork and wheelbarrow to members of the community at the next Waterfront Volunteer day, in exchange for a donation to the Waterfront’s current fundraising, and then to offer any remaining tools to the grounds team.
Having been proposed (Lauren Hunniset) and seconded (Ford Wright), it was RESOLVED:
To request that the parish council purchase additional tools required, as shown by the audit of current tools, to support the group’s transition to operating independently of the council.
SW25/056 6. To recommend a multi-agency meeting to address the number of deer falling into the canal in the spring months
Having been proposed (Lauren Hunniset) and seconded (Chris Hailes), it was RESOLVED:
To recommend to Planning & Development Committee that a multi-agency meeting, including the Wildlife Trust, CRT, Fire & Rescue, ecologists, members of the Saxilby Waterfront Working Group, and parish councillors, be held to discuss the issue of deer falling into the canal.
SW25/057 7. Project updates and actions:
a) Information boards – To agree the draft content for the information boards including the new regeneration board
Having been proposed (Jane Kay) and seconded (Ford Wright), it was RESOLVED:
To agree the draft content for the information boards, including the new regeneration board, and for further feedback to be collated by Monday 15 September in order to make any necessary amendments.
b) Conservation leaflets - To review and agree the updated content of a covering letter to residents and stakeholders
Having been proposed (Cllr Hughes) and seconded (Jane Kay), it was RESOLVED:
To agree the updated content of the covering letter for the conservation leaflet which will be sent to residents and stakeholders within the conservation area, and to investigate queries raised regarding properties within the conservation area, and then for agreed members of the working group to hand deliver conservation leaflets and letters by the end of September, and for details of the leaflet to be shared in Parish Council comms and for copies to be placed in community areas around the village.
c) Budget update
Update noted.
d) Heritage lighting - To receive an update of funding and any further correspondence with LCC
Update noted.
e) Fundraising
i) Family Fun Day - To receive an update of the amount of funds raised at Saxilby Family Fun Day, and agree feedback to complete the survey
Update noted and feedback submitted.
ii) Halloween cake/bake sale – To propose date and details
Update noted.
f) Grant applications – To receive an update of grant applications as approved by the Grants Scrutiny Panel including an update of the One Stop funding
Update noted.
g) Surplus fencing – To receive an update of the authorisation of the disposal of surplus fencing material by sale or other appropriate means
Update noted.
h) Water pipe bridge - To receive an update regarding the agreed press release
Update noted.
i) Appraisal review – To note the response from the Conservation Officer
Deferred.
j) Exit strategy - To note the exit strategy that was agreed at Planning & Development Committee
Deferred.
SW25/058 8. Recommended actions to Planning & Development Committee
a) Information boards – to recommend to Planning & Development Committee that the graphic design stage of the information boards project move forward with the content agreed by the Working Group
Having been proposed (Jane Kay) and seconded (Ford Wright), it was RESOLVED:
To agree the draft content for the information boards, including the new regeneration board, and for further feedback to be collated by Monday 15 September in order to make any necessary amendments.
b) Halloween cake/bake sale – to recommend to Planning & Development Committee that a fundraising event is held on the date agreed by the Working Group
Discussed and agreed to recommend to Planning & Development Committee that a fundraising event be held dependent on availability of the Sports Hub.
SW25/059 9. Date of next meeting
Thursday 9 October 2025.