Minutes
Saxilby Waterfront Working Group
Thursday 9 October 2025
7:00pm – 9:00pm
St Andrews Community Centre,
William Street, Saxilby, LN1 2LP
Present
Chris Hailes, Elizabeth Hillman (Chair), Cllr Shiela Hughes, Jane Kay and Ford Wright
Meeting
SW25/060 1. Welcome and introduction
The chair welcomed all those present to the meeting.
SW25/061 2. To receive apologies for absence
Apologies received from Lauren Hunniset and Jenny Clarke.
SW25/062 3. To receive declarations of interest in accordance with the Localism Act 2011
None declared.
SW25/063 4. To approve the notes of the meeting held on 11 September 2025 as minutes and for the chair to sign
Having been proposed (Chris Hailes) and seconded (Jane Kay), it was RESOLVED:
To approve the notes of the meeting held on 11 September 2025, with one amendment, as minutes, and the chair signed them.
SW25/064 5. To receive feedback from September’s Planning & Development Committee Meeting
SW25/065 6. Project updates and actions:
a) Information boards: including expected timelines for content checking and graphic design
Having been proposed (Ford Wright) and seconded (Chris Hailes), it was RESOLVED:
To request a timeline and cost implications from Lincolnshire Heritage for design of the information boards.
b) Budget and grants: including an update on grants received and grants available
Update received, including discussion on the One Stop 50 Years Community Grant nomination process. Members were encouraged to make nominations for the project as individuals/residents, on the understanding that if the project was then short-listed, a full grant application would be required and that this would go through the Council’s scrutiny panel for approval.
c) Information boards: to note a further offer of donation towards the information boards
Discussion was held regarding the current level of sponsorship for the information boards, and that it would be difficult to add additional sponsors at this stage. It was felt that if funding is being offered, this could be used to pay for additional signage such as a fingerpost sign.
Having been proposed (Jane Kay) and seconded (Ford Wright), it was RESOLVED:
To respond to the further offer of donation toward the information boards with thanks, and an update that there may be further opportunities to contribute to sponsorship for the project.
d) Heritage lighting: to receive an update on fundraising and correspondence with LCC
Update received.
e) Fundraising: including the Halloween Cake/Bake sale
Update received.
f) Anglian Water: including an update on correspondence received
Update received.
g) Appraisal review
No correspondence received from the Conservation Officer regarding the appraisal review.
h) Exit strategy
Update received.
i) Project plan
Update received.
j) Biodiversity initiatives
Update received.
k) Volunteer Days: including plans to transition from a council project to an independent group from 2026 onwards
Discussion held regarding the transition from a council project to an independent group, and areas where support to the group may be required, including raising queries around ownership and use of tools, room hire charges for meetings, storage facilities, funding, insurance and risk assessments, and CRT partnership. Concerns were expressed regarding the loss of parish council support and responsibility, and the long-term effect that this could have on the progress made within the area.
l) Noticeboard: including a review of planned content
Update received.
SW25/066 7. Recommended actions to Planning & Development Committee
a) Grant application: To recommend to Planning & Development Committee that the Parish Council nominate Saxilby Waterfront Working Group for the One Stop 50 Years Community Grant
No recommendation made as the deadline for nominations is prior to Planning & Development Committee meeting.
b) Fundraising: To recommend details of the planned Halloween Cake/Bake sale
Having been proposed (Jane Kay) and seconded (Ford Wright), it was RESOLVED:
Not to hold a Halloween themed cake sale on Friday 24 October in the Sports Hub.
c) Anglian Water: To recommend actions regarding Anglian Water assets in the conservation area
Deferred to next meeting, due to awaiting a response from Anglian Water regarding a site visit with the regional manager.
d) Volunteer days: To recommend actions required to support transition to an independent Waterfront Support group.
No recommendation made, however the group strongly expressed the need for support through the transition period and their concerns regarding the implications for the area if this is not offered.
SW25/067 8. Date of next meeting
Monday 10 November
Meeting closed at 20.16